IPOPHLLogo

REQUEST FOR REGISTRATION
OF A PHILIPPINE TRADEMARK ONLINE

FREQUENTLY ASKED QUESTIONS
The Trademark Electronic Filing System (eTMfile) is the online filing system of the Intellectual Property Office of the Philippines (IPOPHL) for trademark applications. It allows the applicants to file and pay for new trademark applications faster, without the need to go to the IPOPHL.

The IPOPHL has also made terminals available onsite for those applicants who may wish to file applications in the IPOPHL premises.

Web browser: preferably latest version of Internet Explorer, Firefox, Chrome. Please take note that to ensure session security, cookies can be disabled.
There is no need for registration to be able to file applications online. IPOPHL eTMfile is accessible to everyone.
IPOPHL eTMfile is available to receive applications 24 hours a day, 7 days a week, unless the system is unavailable for maintenance. The IPOPHL will notify the public in the event of system down time or unavailability.
Yes, terminals are available for use by applicants in the IPOPHL Customer Service area.
Yes, the IPSO Officers of the IPOPHL will also assist the applicant, if required, in filing the electronic application.
You need to prepare a soft copy of the mark (in case you are filing a figurative mark with or without words, three-dimensional mark, or stamped or marked container of goods).
No. The electronic application containing all the information and the attachments supplied by the applicant or the applicant’s representative will be automatically uploaded into the IPOPHL Database. Please make sure that you have provided all the necessary information when you file the application online. In the event that the IPOPHL requires the submission of the paper copy of the attachments, the applicant or representative will be contacted by the IPOPHL.
The mark should be in jpeg format and the size should not exceed 8 cm x 8 cm. The reproduction of the mark should be in black and white, unless there is a claim of color/s.

There is no need to submit a reproduction of the mark if the application is for a word mark.
The fees to be paid will be automatically computed by the eTMfile based on the information (number of classes of goods and/or services, priority claim, etc.) provided during the online filing. The computation is shown on the upper right corner of the page. The fees (inclusive of the Legal Research Fee) are automatically computed as the information is provided. The total fee must be paid in full; partial payment will not be accepted.

Unpaid applications will be automatically removed by the IPOPHL from its database without notice to the applicant.

To view the schedule of fees, click on this link: Schedule of Fees
Application fees may paid by:
  • Direct payment to the IPOPHL office cashier
  • Paying online through Dragonpay
Choosing how to pay the application is included as a last step to this e-Filing system.
No, BUT you need to bring the Statement of Account (SOA) which states your payment reference no. and the amount you need to pay. The SOA is generated when you complete the e-Filing process. The IPOPHL cashier CANNOT accept your payment if you do not have the SOA for that particular transaction.
Dragonpay is an online payment solution that enables an IPOPHL client to use his/her existing online banking facility or pay cash over-the-counter at physical retail channels. Dragonpay automatically monitors the online and offline payments made by the client and notifies IPOPHL of a completed payment so that IPOPHL can completely process the application filed online. For details on Dragonpay, click this link
No. Dragonpay will facilitate payment transactions by linking up with several payment partners (Philippine banks and non-banks only), which will collect your payment on behalf of IPOPHL. This option is open to the general public, and there is no Dragonpay account that needs to be opened to enable this option.
Presently, Dragonpay enables payment through the following modes:
1. Pay directly online using the following Philippine bank accounts: BDO, BPI, Metrobank, RCBC, Unionbank, LandBank.
2. Pay cash Over-the-Counter at selected banks namely BDO, BPI, Metrobank, RCBC, RCBC Savings, UCPB, and Unionbank. Check payments are accepted but are subject to bank clearing guidelines. Additionally, you can also pay through the ATM machines of the following banks: BDO, BPI, Unionbank, RCBC, and UCPB.
3. Pay cash Over-the-Counter at selected payment collection centers such as LBC branches, SM Payment Counters, Robinsons Department Stores, Cebuana Lhuillier and M. Lhuillier branches nationwide.
4. Use mobile payments namely Globe GCash and BPI BanKO.
Yes. Please take note that, on top of the IPOPHL filing fees, Dragonpay and the different payment channels will charge their own convenience fees that will be paid by the transacting client. DTI-DOF Joint Department Administrative Order (JDAO) No. 10-01 s. 2010 allows electronic payment service providers to collect convenience fees from the transacting client. Please refer to the Table of Charges/Fees of Payment Channels here.
The login ID and password that is being prompted from you is your online or Internet banking login ID and password with your bank. This is the same login ID and password you use when you check your bank account balance over the Internet. Dragonpay does not require a separate ID and password other than the one you already have. For more details, please click this link.
After you have completed the online form, an acknowledgment receipt will be generated. The acknowledgment receipt will be digitally signed by the IPOPHL to ensure that all the information provided are received by the IPOPHL The digitally signed acknowledgment receipt is your evidence that the application was received by the IPOPHL. However, the electronic filing will only be considered complete and the filing date accorded after you have paid the required fees using one of the payment options.

Within three (3) days from receipt by the IPOPHL of the payment confirmation from the bank, an email confirmation containing the filing date and application number will be sent to the applicant or representative.
You will need to contact the IPOPHL by telephone or email:

Telephone: +632-2386300 ext. 8601/8602 (IPSO);

Email: ipso@ipophil.gov.ph.

Confirmation by BPI or BDO that payment has been made shall be considered prima facie evidence that the corresponding application was filed on the date and time of receipt by the bank of payment unless the application does not comply with the requirements for the accordance of a filing date.
The filing date is the date when the full payment was made (either online or over-the-counter).
A small entity is an applicant with assets worth Php 100 million or less while a big applicant has assets over Php 100 million. A small entity is entitled to a discount of 50%.

If the applicant is a small entity, the box corresponding to the declaration of small entity must be ticked off. If the applicant is later determined to be a big entity, the processing of the application will be delayed and the applicant will be required to pay the correct fee.
There are two options that may be selected when indicating the goods and/or services covered in the application. The applicant may:
  • search for the term/s from the list of goods and services that are accepted by the IPOPHL; or
  • provide the goods and/or services after selecting the class that covers the term/s.
Once the terms are provided, the ASEAN TMclass will perform an automatic validation of the terms selected or provided by the applicant and the report will be shown on the page whether the terms are correctly classified.

If the terms are indicated as incorrectly classified, can the applicant still proceed with the inclusion of such terms?

Yes, but the examiner will evaluate whether the terms will be accepted and the corresponding class/es to which the terms are classified. If the terms fall under classes that are not included in the application, the applicant will be required to pay an additional fee or remove the terms from the application. This evaluation will delay the processing of the application.
This is also known as a preliminary search report that uses the database (IPOPHL TMview) of pending and registered marks of the IPOPHL. The preliminary search report gives the applicant an indication of whether there are earlier filed trademarks already being examined or registered by the IPOPHL. The similarity report is more limited than the extensive trademark search conducted by the IPOPHL so it is possible that some earlier conflicting marks may not be included in the preliminary search report. The similarity report does not legally bind the IPOPHL—the examiner will issue the official search report as part of the office action or registrability report, if such action / report is issued by the Office.
The following documents may be attached to the application:
  • Priority Document/s and the official translation if the document is not in English;
  • Priority Examination Request made under oath;
  • Declaration of Actual Use (DAU) following the requirements under the Trademark Regulations;
  • Other documents that the applicant may provide to support the application, including the Special Power of Attorney, the Regulations that govern the use of Collective Marks, etc..
The applicant needs to make sure that the documents attached comply with the requirements of the IPOPHL, otherwise, the applicant may be requested to submit the document/s again. The submission of some documents also impacts on the fees to be paid. The applicant needs to check the SCHEDULE OF FEES of the IPOPHL.

The attachments must be in PDF, preferably searchable.
The examiner will require you to submit the correct attachment, which will be considered received only at the time of receipt of the correct document. The submission of an incorrect attachment will delay the processing of the application.
Yes. Click on “Export Application as XML”. The system will generate a file named “application.xml”, which will be saved in the “Downloads” folder. When you are ready to continue with your application, go back to the IPOPHL eTMfile site, and click on “Import Application XML”, select the file “application.xml”, click on “Open”, and the file will be retrieved. You may then continue with your application.
No, the applicant does not need to attach a cover letter as part of the online application.
The Intellectual Property Code and the Trademark Regulations will apply to all applications filed electronically. The trademark applications will likewise be examined in accordance with the same rules and regulations that govern applications that are filed personally by applicants and/or their agents or representatives with the IPOPHL.
Yes. However, you need to state the name of your authorized resident representative or agent in your application. You may attach the Special Power of Attorney in the online application. Within sixty (60) days from filing your application and without need of notice from the IPOPHL, you must submit a power of attorney or authorization designating your representative or agent, who must be domiciled in the Philippines and who may be served with notices or processes in connection with your application. No further action will be taken on your application unless the power of attorney or authorization is submitted to the IPOPHL.
Electronic filing should not take more than 15 minutes, depending on the amount of information you are providing. The page will, however, expire if there is inactivity for 10 minutes.